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Notice on Document Application with Shanghai World Expo Exhibition and Convention Center

To all sponsors, builders and transportation companies,

  The Measures on the Administration of Personal and Vehicle Certificates (hereinafter referred to as “the Measures”) are hereby prepared according to the requirements of Pudong New District Public Security Bureau for real-name certification and photo attachment for booth construction documents in order to strengthen the safety management in Shanghai World Expo Exhibition and Convention Center (SWEECC) and unloading area.

  1. We are responsible for the centralized registration, review, photographing, preparation and management of gate pass for all exhibition setup and dismantling staffs (including designated exhibition builders, special booth builders and designated exhibition transportation companies) since July 25, 2011.

  2. The certificate for builders and transportation companies follows a construction director responsibility system, where the construction director can apply for gate pass for several workers (the originals of their valid 2nd generation ID cards are required for application procedure). Please pre-register construction permit at http://sweecc.certificate.paasim.com/PLogin.aspx.

  3. Since July 25, 2011, the construction directors of all builders and transportation companies must go through real-name certification formalities at the certification preparation center of the exhibition at least 15 working days prior to exhibition setup. Where the builder’s director fails to go through real name authentication within the time specified, making it a failure to deal with workers’ gate pass on site, we bear no liabilities arising therefrom.

4. Construction director must bring the following documents when applying for real name authentication at certificate preparation center:
● Original and copy of valid 2nd generation ID card (two copies, including positive and negative sides)
● Copy of the company’s business license (two copies with legible and valid annual inspection seal and stamped with official seal)
● Form of real name authentication (filled out and signed by construction director and stamped with official seal)
(Download at http://sweecc.certificate.paasim.com/download/Real-Name Authentication Form.doc)
● Safety commitment letters of Builder /transportation company (signed by construction director and stamped with official seal)
(Download at: http://sweecc.certificate.paasim.com/download/Letter of Commitment for Construction Safety.doc
● Power of attorney (signed by the principal and the construction director in person and stamped with official seal; 2 copies of the principal’s and trustee’s valid ID cards)
(Download at: http://sweecc.certificate.paasim.com/download/Letter of Entrustment.doc)
Power of Attorney must be signed jointly by the builder’s enterprise legal person and construction director and stamped with official seal as the basis for real name authentication for the construction director entrusted by legal person on behalf for the builder.
● Receipt on Mastering Measures on the Administration of Violation Score of Booth Building (Trial) of SWEECC (signed by construction director and stamped with official seal)
(Download at http://sweecc.certificate.paasim.com/download/Receipt on Mastering Measures on the Administration of Violation Score of Booth Building (Trial) of SWEECC.doc)

  5. The real name authentication formality shall be completed once a year. Companies that have completed real name authentication review by the Exhibition Center within 1 year does not need to apply for authentication again for additional exhibitions held within the Exhibition Center.

  6. The construction director must undergo certification by the party entrusted by the enterprise legal person. The entrusted construction director shall issue Power of Attorney signed and stamped by enterprise legal person and 2 copies of both the principal’s and the trustee’s ID cards respectively.

  7. Where the construction director entrusted by enterprise legal person to go through real name authentication cannot apply for it in person, he/she can entrust others to apply for it with the Exhibition Center on the basis of issuing the Power of Attorney signed and stamped by the principal and trustee and 2 copies of the principal’s and trustee’s ID cards.

  8. Copy of business license used for real name authentication must be stamped with legible and valid annual inspection seal in addition to official seal. If the business license that will be renewed is not stamped with annual inspection seal, certificate of enterprise business license change issued by national industrial and commercial department must be provided.

  9. The construction director of the company, after successful real name authentication review by the Exhibition Center can apply for gate pass certificate for workers on site. When applying for certificates for electricians, the construction director must provide the original and two copies of valid electrician operation certificates. All electrical workers working within the Exhibition Center must carry the original of their valid personal electrician certificate which is subject to check by staffs of the Exhibition Center.

  10. Online booking system will be established for the exhibition to save onsite registration time. The builders and transportation companies that have completed real name authentication review with the Exhibition Center can apply for registration online and will receive user’s name and password for online pre-registration through SMS.

  11. Exhibition sponsor shall, 20 working days prior to the opening, provide a specific and accurate List of Special Booth Builders stamped with the official seal to the exhibition for filing.

  12. The transportation companies shall apply for Unloading Area Freight Vehicle Pass with the certification preparation center of the Exhibition Center by presenting Freight Vehicle Access Permit of SWEECC issued centrally by the sponsor on the day such access is required. Transportation companies can also download Application Form for Freight Vehicle Pass of SWEECC at the official website of SWEECC (http://sweecc.certificate.paasim.com/lcxz.aspx) and then submit the filled-out form to save time.

  13. Since August 13, 2011, all the vehicles entering the Exhibition Center must hold Freight Vehicle Access Permit of SWEECC issued centrally by the sponsor and Unloading Area Freight Vehicle Pass prepared by the certification preparation center.

14. Please refer to Certificate Application Flow Chart. for further information on the procedure, fees and list of materials required.
The Exhibition Center will operate the certificate preparation center since July 25, 2011. Working hours during trial period:
● Morning: 08:30-11:30
● Afternoon: 13:00-17:30

Application for real name authentication is accepted from Monday to Friday. Your supports and coordination will be greatly appreciated.

Shanghai World Expo Exhibition and Convention Center, July 2011



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